CBS SCROOGE: Internal accounting

"Internal Accounting" complex automates keeping of personnel records, payroll accounting, asset accounting (financial and fiscal accounting), accounting for receivables, fuel and lubricants, inventory, business trips and powers of attorney and generation of necessary statements for each module of the complex.

This complex consists of the following modules:

• keeping of personnel records;
• payroll accounting;
• asset accounting (financial and fiscal accounting);
• accounting for receivables;
• accounting for inventory;
• accounting for fuel and lubricants;
• accounting for business trips;
• accounting for powers of attorney.

Main features of all modules are:

• separate interface for each module;
• separate set of rights for each module.

"Keeping of Personnel Records" module

This module is used for accounting for bank subdivisions, staff schedule of banks, salaries of staff members. It includes all necessary reports (basic set) about personnel.

"Payroll Accounting" module

This module is used for accounting for salaries, additional types of payroll settlements, allowances and withholdings (for individual employee, for a subdivision or for all staff members), filling of employee time sheet (for a subdivision, for all departments (divisions) of bank). It also includes all necessary reports and printing forms (basic set) for payroll accounting.

"Asset Accounting" Module

This module is used for financial and fiscal accounting for fixed assets.

Main operations in this module:

• entry of fixed assets,
• putting of fixed assets into operation,
• upgrade of fixed assets,
• fixed assets reappraisal,
• depreciation in financial accounting,
• depreciation in fiscal accounting,
• write-off (disposal) of fixed assets.

It also includes all necessary reports (basic set) for assets accounting and a range of additional reporting forms.

"Receivables Accounting" Module

This module is used for receivables accounting with breakdown by contracts and contractors.

Main operations of this module:

• automatic filling of account parameters (for contractors),
• automatic filling and preliminary calculation (in documents),
• automatic filling of operation types,
• automatic filling of risk groups,
• automatic filling of the reference list of banks (branches),
• filling of the reference list of contractors,
• filling of accounts (itemized) in the chart of accounts,
• filling of economic agreements and additional agreements to contract.

While entry of payment main details and correspondent accounts of transactions are filled automatically (on the basis of template of reference list of account parameters).

It is possible to edit documents (before data unloading) - after unloading the mark "unloaded" is set and correction is not possible (if user does have rights of "Administrator")

Documents:

• payment (or printing form of document) with or without indication of contract;
• creation of reserve (for document, contractor, contract, all payments) with automatic preliminary calculation of reserve amounts;
• repayment of debt for document, contractor, contract, for all payments with automatic preliminary calculation of amounts of debt and additional conditions (close reserve amounts, use off-balance accounts, distribute amount of debt);
• writing-off of debt for document, contractor, contract, all payments and distribution of costs - for document, contractor, contract, all payments.

Reporting:

Flexible setting of selection conditions (detailed statements about payments, reserve, debt condition with breakdown by contractors, contracts, risk group of debt)

Data unloading:

This process is performed by "Data Unloading" applications. It is possible to select type of unloaded document, user and period.

"Inventory Accounting" module

This module is used for accounting for commodities and materials, low cost and high-wearing items:

• entry of commodities, materials, low cost and high-wearing items,
• movement of commodities, materials, low cost and high-wearing items,
• writing-off of commodities, materials, low cost and high-wearing items.

And also:

• movement of commodities, materials, low cost and high-wearing items is filled on the basis of entry,
• writing-off of commodities, materials, low cost and high-wearing items is filled on the basis of entry,
• writing-off of commodities, materials, low cost and high-wearing items is filled on the basis of movement.

It includes all necessary reports about commodities, materials, low cost and high-wearing items.

"Accounting for Fuel and Lubricants" module

This module is used for fuel and lubricants accounting. It includes:

• reference list of drivers and their summer and winter norms (for individual calculation of petrol consumption),
• reference list of vehicles,
• statement of comsuption of fuel and lubricants (for each driver),
• stock card for fuel and lubricants (for each driver).

It also includes all necessary reports for fuel and lubricants accounting.

Note:

After each calculation results (financial transactions) are unloaded to a file that may be "uploaded" to the CBS.

"Accounting for Business Trips" module

This module allows to perform: filling of document "business trip certificate", editing of documents in business trips journal.

Also it provides an interface for automated filling of document "business trip certificate".

"Accounting of Powers of Attorney" module

This module is used for the following:

• Filling of document "power of attorney", correction of documents in the register of powers of attorney,
• Interface for automated filling of document "power of attorney",
• Printing of power of attorney: strict security form or "Standard form M-2»,
• Processing - writing-off of powers of attorney, cancellation of writing-off of powers of attorney,
• Creation of register of powers of attorney "Standard form M-3».

Note: All reports and printing forms may be saved in the following formats «*.xls, *.html, *.txt, *.mxl»

Interconnection of complex with other software

Connection of this complex is performed on the level of financial transactions:

• after completion of calculations one opens data unloading application (in the same module), sets parameters of unloaded data and creates a file with this data (output format - «dbf», «xml», «isp», «iss», «xls»).

For example - data about taxes incurred on total tax base of bank as a legal entity - one opens data unloading application, generates a report (views data to be unloaded) and unloads data to a file.

Connections of complex:

• connection with «MyCards» (VTB-bank, Kiev)
• connection with «IS CARD» (SocComBank, Odessa)